Information Management Services
BeSorted is in a position to offer advice on a wide variety of Information Management techniques, tailored to SMEs.
BeSorted can offer:
- Support in reviewing, writing and compiling business handbooks, policy documents, compliance documents, working instructions and standard operating procedures.
- Help in reorganising and decluttering hard copy business paperwork.
- Assistance with staff training and improved team-working practices.
- Help the business to store, retrieve and share business information.
The benefits of having good information management processes in place include the following:
Staff training and retraining to allow them to work at optimum level
Improve information sharing amongst colleagues, avoiding duplication of effort and minimising the time spent searching for and locating documents. To help staff work smarter and encourage team-working in the business it is important to ensure everyone is trained to the same level. New staff need training in the business processes and systems and existing staff may need a refresher. BeSorted can assist businesses with this function.
Declutter and organise office files and paperwork
Make paper files and documents an asset that is working for you and your business rather than against it. Every business has paperwork but it should be easy to file and find again quickly when needed. If you are buried in business paperwork and want to dig your way out and organise your office let BeSorted provide the assistance you need.
» For more information about declutter and organising of office files and paperwork
Ensure business continuity and make your business processes organised, quicker and more effective
Business continuity is essential and a disaster recovery programme should be in place for every business. Standard Operating Procedures and Working Instructions should be up to date to cover for unexpected staff absence.
Improve productivity in the office by ensuring everyone is ‘singing from the same hymn sheet’ to improve compliance with work processes. BeSorted can analyse your needs and write and compile Disaster Recovery Plans, Standard Operating Procedures and Working Instructions for you.
Guarantee compliance with policy documents, handbooks, leaflets and guides
Sometimes it is difficult to keep up to date with the latest rules regarding H&S, Data Protection or Copyright. All businesses need to comply with current legislation and the requirement to protect client files - are you certain that you do? Protect your business and ensure you stay within the law, let BeSorted help write and compile your policy documents, handbooks, leaflets and guides.
Improve business processes
BeSorted can undertake and complete an Information Audit and provide recommendations for your business processes.
We collaborate with clients to understand the structure and needs of the business so that we are aware of the full range of records (documents) generated internally and externally by the firm. This could include: e-mails, faxes, letters, invoices, addresses, critical documents, presentations or paper copy that may be physically stored in a variety of locations.
BeSorted will build on our understanding of the clients’s needs to enable them to create, capture, organise, classify, index, store, track, search for and retrieve their business documents within a clear framework. Business records will be structured by BeSorted into a classification or structure best suited to our clients’ specific needs.
Document Management
BeSorted can help solve all your electronic document management headaches from simple to more complex solutions.
Whether it is simply how to name your files and documents so you will never waste time trying to find them again or the need for a straightforward electronic document management (EDM) system to manage your electronic files, BeSorted has the right solution for your business.
» For more information about document management
DocuSoft
Docusoft is a simple, secure and economic document management system. In essence, DocuSoft is an electronic filing system for documents, with a workflow and sharing system for all staff that really helps reduce paperwork and the risk of losing vital business documents. It is easy to use so comes with low costs for staff training and implementation.
BeSorted are the authorised Re-Sellers for DocuSoft in Southampton, Hampshire and along the South Coast.
» For more information about DocuSoft Secure Electronic Filing and Document Management System
Proof-reading or copy proofing website content, emails, newsletters or business documents
If you are irritated by mistakes on your website, or in your publications, promotional literature, policy documents or handbooks contact BeSorted. First appearances ARE vitally important when publishing your website, sending emails, newsletters or business documents. There may only be one chance to create the right impact and hook your intended audience so let BeSorted use their expertise to help you.
BeSorted have an eye for detail, can wordsmith the content and are trained to spot grammatical errors or inconsistencies in the text. We offer effective suggestions to get your message across and entice potential customers to your business.
We can edit your documents for you and offer suggestions to clarify and enhance the text.
Records Management
Confused as to what to keep or what to throw away?
BeSorted can:
- Work with you to organise the right life cycle for your business files and documents.
- Establish retention schedules so businesses know how long to keep documents and when to safely dispose of them.
- Provide advice on how to archive business documents, do you need hard copy or electronic retention?