Information Management Services
DocuSoft Secure Electronic Filing and Document Management System
Docusoft is a simple, secure and economic document management system. In essence, DocuSoft is an electronic filing system for documents, with a workflow and sharing system for all staff that really helps reduce paperwork and the risk of losing vital business documents. It is easy to use so comes with low costs for staff training and implementation.
BeSorted are the authorised Re-Sellers for DocuSoft in Southampton, Hampshire and along the South Coast.
Benefits to businesses include the following:
- Security for your electronic files and improved workflow in the office
- Ability to store business documents safely, securely and quickly, including scanning incoming post.
- Track and find any documents needed quickly and easily.
- Increase space in the office through reduction in hard copy paperwork.
- Documents can be easily shared and tracked with colleagues
- Work more efficiently
- Compatible with other software eg: MS Word, Excel & Outlook
- Can be customised to suit individual needs.
BeSorted’s DocuSoft solution can provide businesses with a central point of access to a repository of live and archived documents. These may be in various formats generated from a variety of software. Secure access levels will be assigned to users according to levels of responsibility and need. This ensures that critical information is not lost or misfiled.
We ensure that regulatory or legal requirements for electronic records are met and that versions of documents can be tracked for audit purposes. A check in, check out and lock down process is visible, enabling documents to be tracked at all times and negating the risk of simultaneous editing.
BeSorted are also committed to providing ongoing training to the end users of the document management tool. This ensures that there is understanding and compliance in working to common practices and that an understanding is gained of the life cycle of the document in the system. This will enable colleagues to create, capture, index, store, retrieve, share, integrate and archive the relevant documents within the central system.
The integration and management of the EDM solution will offer benefits in fast tracking business decisions, with the assurance that all critical information has been retrieved. It also provides your company with the opportunity to streamline its business processes. The ability to share information securely among colleagues will extend the reach and effectiveness of all your business information.
